Talent Acquisition Manager

About the Role

This is a foundational hire for a fast-growing AI software company, building and owning the end-to-end recruiting function from the ground up. You'll work closely with leadership and hiring managers to scale a high-quality talent pipeline as the team grows significantly over the coming year. The role carries real autonomy and broad scope — spanning sourcing, process design, employer branding, and HR operations.

What You'll Do

• Define clear role requirements in direct partnership with hiring managers across the organisation.

• Drive active sourcing and channel activation to build strong, high-potential candidate pipelines.

• Conduct pre-screening and screening calls that deliver actionable, well-qualified shortlists.

• Own end-to-end coordination of hiring processes to ensure smooth, timely progression.

• Negotiate and close employment contracts with candidates.

• Design and implement lean, scalable recruiting processes and the operational structures to support them.

• Develop and execute employer branding initiatives tied to recruiting.

• Coordinate external partners including payroll providers, tax advisors, and notaries.

• Support onboarding and offboarding activities as part of the full employee lifecycle.

• Establish HR foundations — tools, processes, and team events — in close collaboration with the founding team.

What We're Looking For

• 5+ years of experience in Talent Acquisition, delivering end-to-end recruiting processes across diverse roles and formats.

• Proven ability to build and implement lean, scalable recruiting processes from scratch.

• Data-driven mindset with a track record of defining, tracking, and reporting hard recruiting metrics (e.g. time-to-fill, pipeline conversion rates).

• Experience negotiating employment contracts and successfully closing offers.

• Strong command of modern recruiting platforms and tools, including setup and optimisation for day-to-day use.

• Demonstrated skill in quickly assessing candidates for both substantive fit and cultural alignment across large applicant pools.

• Ability to compellingly pitch roles and the company to secure top talent.

• Experience coordinating external HR-adjacent partners (payroll, legal, tax) within recruiting workflows.

• Familiarity with employer branding strategy and execution in a startup context.

• Exposure to AI tools and modern workflows in recruitment is a plus.

• Fluency in German is required for this role.

Compensation & Benefits

Salary range: €65,000 – €80,000 per year. Visa sponsorship is not available for this role.

Location

On-site in Vienna, Austria.