Accounts Payable Specialist

We are looking for an Accounts Payable Specialist. This role will support our Accounting team and manage our AP processes and systems from end to end.

Responsibilities: 

• Invoice Processing & Verification: Ensure timely processing and thorough validation of incoming invoices and payment requests for accuracy, completeness, and proper authorization.

• Accounting & Reconciliation: Accurately record payables transactions in the general ledger and provide integral support for month-end close, audit requests, and bank reconciliations.

• Drive continuous improvement by proactively identifying and implementing process efficiencies, emphasizing the use of AI and automation tools (e.g., Ramp, NetSuite) to scale operations and handle rapidly increasing transaction volume.

• Expense & Card Management: Manage the end-to-end process for employee expense reimbursements and company credit card (e.g., Ramp) transactions, including review, coding, policy compliance, and reconciliation of card statements in NetSuite.

• Vendor Relationship Management: Manage vendor onboarding and relationships with vendors and suppliers to ensure smooth operations and timely payments.

• Reporting: Generate weekly, monthly, and quarterly AP aging reports, highlighting payment status and forecasting for cash flow management.

• Compliance: Ensure all AP activities are aligned and comply with internal policies and controls.

Requirements: 

• Experience: 2–5 years of hands-on accounts payable experience, including managing a high volume of transactions, ideally in a fast-paced, high-growth environment. Experience in a manufacturing environment is a plus.

• Systems Knowledge: Demonstrated expertise with accounting/ERP software (e.g., NetSuite, Oracle, or similar). Experience with invoice automation or AP management tools like Ramp is highly desired.

• Analytical Skills: Strong attention to detail, organizational skills, and a knack for identifying and resolving discrepancies.

• Technical Proficiency: Proficient Excel/Google Sheets skills for data analysis and reporting.

• Communication: Exceptional verbal and written communication skills for successful collaboration with vendors and internal stakeholders.

• Process-Oriented: A self-starter mindset with a passion for creating, documenting, and continuously improving processes.