Office Administrator

Location: Paris / On-site 5 days per week

(This is a highly employee-facing role and requires strong presence in the office.)

About the role

We are looking for a highly organized, proactive Office Administrator to keep the office running smoothly, support the leadership team with essential administrative follow-through, and help create a great day-to-day workplace experience.

This role spans:

• Office & workplace administration
• Light executive / calendar support
• Onboarding & people admin logistics
• Events & team rituals logistics
• Project management of important administrative projects for the company
• Cross-functional coordination and follow-through

You will report to the COO and work closely with Operations while supporting all functions in the company.

What you’ll be doing

1) Office & Workplace Administration

• Own day-to-day office operations: supplies, access, meeting rooms, vendors, equipment, workspace setup.
• Handle ad hoc workplace needs (e.g., equipment, AC, monitors, shipping).
• Be the operational point of contact for daily employee needs.
• Ensure the office experience is smooth, welcoming, and well organized.

2) Events, Rituals & Culture Logistics

• Take initiative to own and organize internal events and team rituals (team gatherings, workshops, celebrations).
• Organize company offsites / on-sites (logistics, bookings, schedules, follow-ups, on-site event management during the event itself).
• Coordinate merchandise orders and distribution.

3) Admin Project Management & Follow-through

• Own, track and drive follow-ups on key administrative workstreams (e.g., supporting legal or HR administrative tasks) to ensure nothing drops.
• Coordinate documents, trackers, and workflows / deliverables across stakeholders so timelines are met.
• Support change management for internal processes and tools (set-up, access, documentation, and ongoing tools administration).

4) Calendar + Onboarding Support

• Provide light calendar support and scheduling help where needed.
• Manage onboarding logistics (welcome packs, workstation setup, Day-1 schedule).
• Support employee lifecycle admin in coordination with Operations/People (documentation, coordination with providers as needed).

What you’ll bring

Core traits

• Highly organized and structured; strong follow-through.
• Great project management skills
• Proactive and anticipatory.
• Professional and discreet with confidential information.
• Reliable under pressure; comfortable with many moving parts.
• Service-minded, employee-facing, and warm.
• Great vibe and energy

Skills & experience

• 3–6 years in office administration, executive assistance, workplace operations, people/admin support, or similar.
• Proficient with Google Workspace and Notion.
• Excellent written & verbal communication in English and French.

 

The Candidate Journey

To be considered, please submit your CV in English. We believe in a transparent and collaborative interview process. Here is what you can expect after submitting your application:

• Application screening
• Internal Recruiter Review (30 minutes)
• Hiring Manager Interview (30 minutes)
• Live Case Study (1 hour)
• In person office meeting
• Offer

 

Why this is a unique opportunity

You will help build the day-to-day workplace experience and energy of a frontier AI company, enabling the team to do their best work and have fun.