Administrative Coordinator

In This Role

You will provide administrative and operational support to a manager and a larger on-site team in a fast-paced, collaborative environment. You will manage calendars and schedules, coordinate travel, meetings, and events, and support day-to-day business operations. You will also assist with hardware and procurement ordering, space and facilities coordination, new-hire onboarding, and a variety of administrative and ad-hoc requests. The role requires flexibility to support multiple teams and work across two nearby office locations as business needs evolve.

Responsibilities

• Provide administrative support to an individual manager and broader team.
• Manage calendars, schedules, meetings, and appointments.
• Coordinate domestic and business travel arrangements.
• Plan and support meetings, team events, and onsite activities.
• Assist with new-hire onboarding and related administrative activities.
• Process and coordinate hardware, supplies, and procurement orders.
• Support department financial and administrative operations.
• Coordinate space, facilities, and office-related needs.
• Respond to day-to-day administrative and ad-hoc requests.
• Manage multiple priorities while supporting varying business needs across teams.
• Work onsite across two nearby office locations as required.
• Complete special projects and other administrative assignments as needed.

Basic Qualifications

• Bachelor's degree from an accredited institution.
• Prior professional administrative support experience.
• Proficiency with Microsoft Office productivity tools, including:
  • Outlook
  • PowerPoint
  • Excel
• Experience with procurement, ordering, or purchasing-related activities.
• Ability to manage schedules and coordinate day-to-day administrative activities.
• Ability to support multiple teams and adapt to changing business priorities.
• Ability and willingness to work fully onsite across both designated office locations.
• Availability to support a long-term contract assignment, including potential extensions.

Preferred Qualifications

• Previous experience supporting a corporate or enterprise environment.
• Business administration or related academic/professional background.
• Strong technical aptitude and comfort learning workplace technologies.
• Experience working in a fast-paced, collaborative environment.
• Demonstrated ability to manage competing priorities and multiple requests.
• Familiarity with Outlook and other administrative support platforms.
• Experience supporting procurement, hardware ordering, or office operations.
• Flexibility to support different teams and business functions.
• Comfortable traveling between two nearby office locations while maintaining a consistent onsite presence.
• Proactive, self-directed approach with a willingness to learn and take initiative.

 

Onsite: Willing to work across Mountain View(1 day) and Santa Clara (4 days) office locations.